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Preparing an H-2B record for an agency review

A useful case record lets your team find what was filed, what was offered, and what happened during the season. This is an operational preparation guide, not an announcement of a new 2025 audit rule.

Connecting Labor USA · Updated · 3 min read

Organize by obligation

Keep the certified job terms and filings, recruitment records, payroll and hours, receipts and reimbursements, and agency correspondence in clearly identified sections. Retain originals and record when a document was created or received. Do not reconstruct or backdate missing evidence.

Check that the records agree

Compare time records with pay records and the job terms. Review whether recruitment decisions and payments have supporting documentation. Flag gaps to the appropriate professional while facts can still be checked, and keep a record of any lawful correction.

Respond to the actual notice

If an agency requests records, read the scope and deadline in the notice and preserve all relevant materials. The applicable retention period and response strategy need review. We can help organize the case file; legal advice and representation are separately engaged.

Sources and scope of this guide

General information for employers. This is not legal advice or a decision about your case. Review current official instructions before acting.

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